Summary of Qualifications

Skillful and dedicated Administrative Assistant with extensive experience in the coordination, planning, and support of daily operational and administrative functions.Ø Demonstrated capacity to provide comprehensive support for executive-level staff including scheduling meetings, coordinating travel, and effectively managing all essential tasks.Ø Proven track record of accurately completing research, reporting, information management, marketing, and business-development efforts within budget requirements.Ø Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives.Ø Highly focused and results-oriented in supporting complex, deadline-driven operations; able to identify goals and priorities and resolve issues in initial stages.Ø Proficient in Microsoft Office Systems as well as all types of commercial applications. Knowledgeable in all aspects of Windows based computers, peripherals, operating systems, setup, upgrading and repairs.Ø Self starter committed to detail and accuracy with strong organizational skills with over twenty years of multiple task experience.

Professional Experience

Gamma Construction Co – Denver, Colorado/Houston, Texas 1998 to 2005

Assistant Corporate Secretary/Office Manager

Provide high-level administrative support to the Denver Vice-President and Senior-Project Manager of a top General Contracting Company; with over $125 million in annual revenues.Perform a variety of key functions, all phases of Project Administration, handling of confidential materials, maintain legal licensing in over 38 states as well as counties and cities, prepare legal contracts between company and client; company and subcontractors/vendors, responsible for all building maintenance and contracts, hiring and firing of Administrative staff.· Initially hired as Receptionist within three months promoted to Project Administration, after another four months of creating the duties and responsibilities for this position was promoted to Assistant Corporate Secretary/Office Manager.· Reduced company overhead: office supply expenses by $12,000, office equipment expenses by $9,000 travel expenses by $37,000 in first five months of office management tenure by identifying cost-effective agencies and negotiating contracts with key services providers.· Created and maintained professional company brochure to solicit potential clients.· Played key role in design of inter-office intranet, collaborating with Web developers to identify and define essential components of site functionality.· Developed and implemented the use of paperless blueprints to our subcontractors reducing shipping expenses by $24,000 annually.· Created and implemented the use of a subcontractor/vendor database which allowed for a 300% increase in subcontractor/vendor bid solicitation.· Instrumental in redesigning computer network to allow the use of laptop computers and e-mail in the field by Superintendents. · Created and implemented the use of computerized forms for field personnel. American Red Cross – Denver, Colorado 1995 to 1998

Secretary/Business Support

Served as Administrative Assistant for the Health and Safety Services Department; reporting to Department Director. Acting liaison between headquarters and branch offices.Provided all secretarial, administrative and project support for the Health and Safety Department and all its functional operations in the Chapter. Customer service to clients, customer inquiries via phone, mail, and in person. Compiled data for specific analysis, ordering supplies, inventory control, coordinating mailings. Managed invoicing and billing processes.· Established procedures to perform a variety of business administrative functions to support all staff.· Instrumental in successful switchover to a new accounting system.· Received three commendations for superior work performance.

Receptionist/Supply Clerk

Provided customer service to clients; reporting to Finance and Administration Department Director.Responsible for: answering switchboard and processing contributions. Ordering, purchasing and stocking supplies for headquarters and branch offices. Maintain good relations with suppliers. Manage conference room scheduling and contracts. Data entry of cash receipts. Management of building security, monitoring building maintenance issues, outgoing bulk mailings, maintenance and repair of postage machine and Xerox copier 5100. · Promoted to above position after fourteen months.· Received six commendations for superior work performance.· Received three commendations for disaster work.Banks Day Care – Aurora, Colorado 1985 to 1995

Day Care Provider/Owner

Specialized in offering services for those parents with odd and long working hours or schedules.Provided child care for infant to eleven years of age. Responsible for planning meals, activities and outings. Maintained all records, contracts, bookkeeping, billing and collections. · Successfully researched and started my own business.· Met all requirements to maintain a day care license.· Created legal binding contracts and setup a computerized billing system.HQ Air Reserve Personnel Center·Lowry Air Force Base – Denver, Colorado 1983 to 1985

Military Pay Clerk/DROXB

Provided customer service to reservists.Planned itineraries for reservists tour of duty. Reviewed personal financial records to determine entitlement to each individual reservist. Data entry and payment of entitlement.

Address Clerk/DSFIS

Performed special address searches involving all possible and probable sources of a current address for reservists with unknown whereabouts.· Promoted to above position after nine months.· Received one commendation for superior work performance.

Personnel Clerk/DSFMA

Entry level position auditing survey data. Updated data in database. Microfilmed and archived documents· Promoted to above position after six months.

Administrative Assistant – Calhan